Set up and preparation for concerts

Did you know that stage set up for a Pacific Beach concert can be a more complex affair? The set up can also involve lots of equipment. In this article, we will provide you with several considerations that will help you organize the entire process and ensure that you have done it correctly.

Develop a stage plot

riggingA stage plot is generally a set up diagram just like a map that shows the items that should go on the stage. There are particular conventions which you will see in most PB concert halls worldwide. An X should indicate music stand while rectangles indicate risers. Indicate their height on the sides. Stools for upright bass are small circles while tympani are large circles. When drawing pianos, indicate them with their circles so that you can easily see how they will look like on the stage. Write the number of items you will need on the stage.

Make the sound plot

You live sound engineer should prepare a diagram which indicates the monitor and microphones placement. The plot should have numbers showing microphone location and accompanying chart showing the model microphone concerned with each code number. Also make a lighting plot that is more like a sound plot but with some accompanying cues and lighting specifications.

Spike center stage

Spikes are marks on the flow, mostly crosses made gaffer’s tape. To make them, you can also use inlaid wood or paint as part of the stage’s floor construction. Some locations on the floor might also require temporary spikes to show the risers and piano location. The most referenced spike is the one for the center stage.

Sweep the stage

After you have started the set up, sweeping the stage will be hard. To simplify the next day, sweep after the concert.

Set up the platforms and risers

The manager or artist should be clear about the different heights they require. Each and every time you use them, remember to check for stability. Never use a riser that is not absolutely sound.

concert_picSet up your instruments

At this stage, you will have to set up all the needed instruments such as percussion, truss display, rigging, pianos, and harpsichords. Remember to ensure that there is a clearer sight line from each of them to the conductor.

Set up the chairs and stands

When setting up stands and chairs, angle them in a way that each and everyone present will be able to see the conductor – and in the best way they can. Ensure that all paths are unobstructed and people will easily walk to their seats. Sit in several chairs throughout the stage setup so that each player will have adequate room to sit comfortably and to accommodate their instrument.

Set up the sound gear

At this stage, you should set up the lighting and special electronics such as laptop projector, fog machines and screen. After setting up the sound cover cables which will remain in place for the entire concert.

Have a good plan for the equipment coming out of stage

Have sufficient space to store the equipment coming out of stage. And if there are people waiting in the backstage, ensure that there is enough room for them. Have a bigger trashcan backstage. By the end of the day, you will also need to dismantle the entire setup.